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Stage 1 - Contracting for the audit - RFP and Contract (CB)

You will receive requests for proposals (RFPs) from AuditOne suppliers to conduct an audit against the appropriate AuditOne standard for their site. You will be notified via email as well as via the “To Do List” on your platform homepage. 

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Clicking the link brings you to the RFP document created by the supplier. It informs you of the appropriate AuditOne standard and includes the RFP attachment containing relevant information about their site. Click on the document icon at the right to download the RFP.

To submit a quote to this supplier, click on “Respond to Requirement”.

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Please complete the following fields for the quote:

  • Select the expected contract signing date (generally 1 week)
  • Select the expected audit completion date
  • Provide the cost for the audit; enter labor costs only based on the days/number of auditors needed to conduct the audit. After the audit is complete, invoices for expenses and possible CAPA follow up can be sent to the supplier.
  • Sign and attach your proposal for the audit to the quote. The supplier will download the proposal, sign it and upload it if accepted.

 

 

You will receive notification via email and on the platform when a supplier accepts or does not accept your quote.

 

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Once the supplier has accepted your quote, they download, sign and upload the audit contract. Clicking on the link in the contract notification will upload the supplier’s signed contract for your review.

 

 

The supplier can make a payment through the platform from the moment they have uploaded the contract until the time you upload the Audit Plan, by when the payment is ultimately due. You will be paid when the certificate has been uploaded. E-mail and platform notifications will advise of any activities.


This completes ‘Stage 1 – Contracting for the audit’. The next step in the requirement process is to upload audit related documents. To access the supplier’s requirement workflow, click 'Audit Requests' and select the desired workflow.


For guidance on these steps, please consult the user guide “Stage 2 – Audit related documents (CB/Auditor)

 

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